REDCap upgrade Nov. 2, expect downtime from 8 p.m. to 9 p.m.

Published: September 29th, 2017

Category: News, redcap

On the evening of Nov. 2, 2017, the CTS-IT will upgrade REDCap from version 7.6.2 to 7.6.9. You can expect a downtime for REDCap from 8 p.m. to 9 p.m. while we complete the upgrade.

The new version of REDCap scheduled for release on Nov. 2, 2017 has some new features and several improvements to existing features, including:

New feature

Attach PDF of responses in confirmation email

When using the “Send confirmation email” option on the Survey Settings page for a survey, that section now contains an additional option to “Include PDF of completed survey as attachment,” which will add the PDF of their responses sent to the participant in their confirmation email. This new option contains the following warning as a reminder to users: “WARNING: Since email is not considered a secure form of communication, the PDF attachment option is NOT recommended if the survey contains questions asking for identifying information (e.g., PHI).”

Changes

“Save & Stay” button

For a repeating instrument or an instrument on a repeating event, in which the instrument is enabled as a survey, if the current instance of the repeating instrument/event has not yet been saved, then it will now disable the Survey Options drop-down list at the top of the data entry form until the form has first been saved. If a user tries to click the drop-down before that repeating form/event has first been saved, it will tell them to click the “Save & Stay” button before they can access the Survey Options. This will prevent ghost/placeholder instances from appearing in the Participant List, which occurred in previous versions.

Extra progress notice

When a data export takes longer than three minutes, it provides an extra notice in the progress popup (i.e., “Exporting data…”) that informs the user that the export process may possibly take longer than 30 minutes and recommends that they not stop then restart the process, as it may cause it to take longer than usual.

Enabled survey display

A record’s survey queue now only displays surveys that have been explicitly enabled in the survey queue for the project. In previous versions, it would display all completed surveys for that record, regardless of whether they were enabled in the queue. From here on out, if a user wants a survey to appear in the queue, then it should explicitly be enabled in the queue when set up on the Online Designer page.

Improvements

New website content

Updated Help and FAQ page.

Record auto-numbering for data imports (Data Import Tool, API, and Mobile App)

For the Data Import Tool, the user may enable the new setting “Force record auto-numbering”, and in the API, the new ‘parameterforceAutoNumber=true’ can be used, which will create new record names that are auto-generated by REDCap during the import process. In an upcoming version of the REDCap Mobile App, the mobile app will provide this API parameter automatically for records created in the app that did not previously exist in the project on the server. Note: This feature can only be utilized for projects with record auto-numbering enabled. Also, a record number must still be provided as a placeholder during the data import (to associate multiple rows with the same record), but that record name will be automatically changed to a new record ID generated by REDCap.

Error message display for duplicate codings

When adding new choices for a multiple choice field in the Online Designer, it will now display an error message if any choices have duplicate codings (e.g., two choices both coded as “4”, i.e., “4, Pink” and “4, Blue”), thus letting the user know that they should remove any duplicates because duplicates will be automatically removed when saving the field.

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