Best Practices for Recruitment Flyers

The flyer below uses best practices with the Recruitment Center template. Each number on the flyer image corresponds with an explanation of why strategies (e.g., text, photos and graphics) were used and what makes them effective

Flyer with description buttons


IRB Approval Information

IRB approval number, date, and expiration date must be included on the flyer.



Summarize the study name. Think about how you describe your study on your informed consent.



Save time for your team and participants by clearly describing requirements, and provide an email or phone for questions.



Include a list of all benefits including compensation (compensation must appear in the same size text and font as the rest of the benefits listed).


Contact info

Be sure contact information is accurate and offer multiple channels (e.g. email address, phone number, website). In this section include a QR code to your study screener form.



Include the address and a brief description. If the study is on campus, include information about parking or public transportation.


Using logos

Your logo usage will depend on your funding source and can include a college or department logo. Always include the UF Health or UF logo for brand recognition.



User testing on these templates demonstrated that tear-offs on flyers are preferred.

Best practices checklist

Stand out with an effective headline

User testing has shown that this is the most important part of the flyer. Headlines should:

  • Catch the attention of your target audience. If your flyer is hanging on a wall among dozens of others, what would make it stand out?
  • Avoid generic language such as, “Research study seeking participants”
  • Clearly state the purpose of the research study. For example: “Is your current antidepressant not helping your mood?” “Do you have asthma?” “Have you given birth in the past 6 months?”

Include mandatory IRB details

The templates include room for the mandatory details as designated by the IRB:

  • Condensed study title
  • Purpose of the study
  • Protocol summary
  • Basic eligibility criteria
  • Study site location(s)
  • How to contact the study site for more information

Include these mandatory details in as succinct a fashion as possible (see example templates). By including these details, you ensure individuals are contacting you because (1) they qualify for the study and (2) they have enough information to make an informed decision about deciding to participate. This saves time for both the researcher and the potential participant.

Tailor your message to your audience

Keep it simple and concise. Many people find it difficult to retain a lot of written information.

You can use these tools to help write participant-friendly recruitment messages:

Select an engaging image

Photos and images can draw more interest from potential participants. Make sure images are:

  • Relevant to your study and represent your target audience (e.g., includes older adults if recruiting for an aging study)
  • High-quality (i.e., large file size that will display well, not pixelated, in print). Image should be at least 600 x 600 pixels.
  • Yours to use on the flyer (i.e. you created the image and have permission from photo subjects, or you have rights to use a photo that you did not take, and you properly credit the image according to terms of use)

You can find FREE stock photos on these websites:

Format your content

Format matters, especially to readability: The text boxes within the templates are sized for maximum effectiveness. Keep it simple and concise!

  • Having trouble fitting all of your information on the flyer? Try condensing the content.
  • Use bulleted lists to break up content and optimize readability
  • Do not adjust the margins to fit more content
  • Do not decrease the font below 10 points

Use the correct branding and logo

When do you use the UF brand vs. the UF Health brand? That depends. UF Health brand and logo

UF brand and logo

  • Use if you are funded by a college, university-designated center or institute
  • You will need to use the UF specific templates.
  • See guidelines for UF logo use on the UF Brand Center site
  • Do not clutter your flyer with multiple logos. If you are a part of the College of Medicine, use the main UF logo and type “College of Medicine” in plain text on the flyer (example below)
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