Recruitment Resources

Tools to assist investigators with planning, advertising and recruiting for studies.

For information and recommendations specific to your study, please request a consultation.

  

Planning

Successful recruitment begins with a thorough recruitment plan.
TitleDescriptionSource
Communication and DisseminationEffective message design, dissemination and evaluation of recruitment materialsUF STEM Translation Communication Center
i2b2Cohort discovery tool for querying a HIPAA-compliant “Limited Data Set” from the Integrated Data RepositoryUF CTSI
Recruitment & Retention ToolkitWebinars, guides and resources to help investigators throughout the entire life cycle of their projectsCTSA Trial Innovation Network
UF Health Cancer Center Clinical Trials OfficeSupport to UF Health Cancer Center clinical investigators for the development and implementation of cancer clinical trialsUF Health Cancer Center


Creating Materials

Become familiar with guidelines and best practices for effective recruitment before submitting your materials for IRB approval.
TitleDescriptionSource
Flyering mapLocations on and off-campus for posting flyersUF CTSI
Advertising GuidelinesInformation and restrictions on advertising for studies
UF IRB
Phone Script Guidelines
Instructions on how to write a phone script for recruitment
UF IRB
Informed Consent GuidanceHow to prepare a readable consent formJohns Hopkins Medicine
Plain Language Medical DictionaryTranslate medical terms into plain language for ICF or flyer
University of Michigan
Free ImagesA free stock photo service from Getty ImagesGetty Images
CDC Public Image LibraryFree public health image libraryCDC


Population Access

Tools and guidelines for accessing prospective participants.
LinkDescriptionSource
HealthStreetCommunity engagement program to connect Florida residents to opportunities to participate in researchUF CTSI
Consent2Share GuidelinesInstructions for recruiting through Consent2Share
UF IRB
UF Health Research StudiesInstructions for listing a study through UF Health Research Studies & Clinical TrialsUF CTSI
Alachua County School System GuidelinesInstructions for recruiting through the public school system
UF IRB
ResearchMatch
National registry to match researchers and participants
UF CTSI


Social Media

Particular considerations for recruiting using Facebook, Instagram or related platforms. Official guidelines from UF coming soon.
TitleDescriptionSource
Facebook Ad PoliciesGuidance on Facebook advertisements including the review process and prohibited contentFacebook


Compensation

Compensation should be appropriate for time, effort and lost wages for participants without being coercive.
TitleDescriptionSource
Compensation GuidelinesGuidelines for providing appropriate compensation without coercion
UF IRB
Human Subjects PaymentInstructions on paying research subjects through UFUF

 

Please contact Lauren Light with suggestions for additional resources.