Helpful Resources

Tools to assist investigators with planning, advertising and recruiting for studies.

For information and recommendations specific to your study, please request a consultation.




Plan Your Study

Successful recruitment begins with a thorough recruitment plan and feasibility analysis.

UF Communication and Dissemination

Effective message design, dissemination and evaluation of recruitment materials

Recruitment & Retention Toolkit

Webinars, guides, and resources to help investigators throughout the entire lifecycle of their projects from the Trial Innovation Network

UF Health Cancer Center Clinical Trials Office

Support to UF Health Cancer Center clinical investigators for the development and implementation of cancer clinical trials

UF Health i2b2

Cohort discovery tool for querying a HIPAA-compliant “Limited Data Set” from the Integrated Data Repository

Points to Consider

Suggestions for Researchers to Improve Strategies for Recruitment to Clinical Research from the National Institute of Mental Health

Citizen Scientist Program

Members of the community who bring their own life experiences to the research process, engaging with researchers to improve the quality of health care


Create Materials

Guidelines and best practices for effective recruitment before submitting your materials for IRB approval.

UF IRB Advertising Guidelines

Information and restrictions on advertising for studies


UF IRB 02 Informed Consent Instructions

Instructions on creating an IRB 02 Informed Consent Form, as well as sample documents


UF IRB Informed Consent Glossary

Glossary of Lay Terms for Use in Informed Consent Forms


Informed Consent Guidance

How to prepare a readable consent form from Johns Hopkins Medicine


CTTI Recommendations for Informed Consent

Informed Consent Recommendations from the Clinical Trials Transformation Initiative

Patient Recruitment Advertising Medium Comparison

Comparison chart of advertising strategies from Forte Research

Flyer Templates

Word templates and best practices for research teams to quickly produce attractive recruitment flyers in compliance with UF and UF Health brand standards and principles of effective design.


Public Flyering Map

Locations on and off-campus for posting flyers


UF IRB Phone Script Guidelines

Instructions on how to write a phone script for recruitment


Plain Language Medical Dictionary

Translate medical terms into plain language for ICF or flyer from the University of Michigan



Free high-quality stock photos


CDC Public Image Library

Free public health image library


Access Populations

Resources for finding individuals for your study.


Community engagement program to connect Florida residents to opportunities to participate in research

UF IRB Consent2Share Guidelines

Instructions for recruiting through Consent2Share

UF Health Study Listings (StudyConnect)

Instructions for listing a study through UF Health Research Studies & Clinical Trials

Fun 4 Gator Kids Clinical Trials & Research Study Listing

Add a listing to Fun 4 Gator Kids Website to be seen by Gainesville-area families

UF IRB Alachua County School Guidelines

Instructions for recruiting participants through the public school system


National no-cost registry that matches researchers and participants

UF IRB Mechanical Turk Guidelines

Instructions for using the Amazon Mechanical Turk platform to recruit for social and behavioral research


Integrate Special Populations

Consider how to make research findings more applicable to all.

Engage, Recruit and Retain Women in Clinical Research

Barriers and Facilitators to Participation in Clinical Research from the NIH

Tips and Tricks for Successful Research Recruitment

A Toolkit for a Community-Based Approach from the University of Southern California CTSI


Provide Compensation

Appropriate compensation is a major component of successful recruitment.

UF IRB Compensation Guidelines

Guidelines for providing appropriate compensation without coercion

Human Subjects Payment

Instructions on paying research subjects through UF


Use Social Media

Understand guidelines and methods for recruiting using Facebook and other social platforms.

UF Studies Facebook Page

Page to disseminate study participation opportunities and health research information

Does Social Media Recruitment Make Sense for your Trial?

Useful information from Trialfacts about the kinds of studies that social media advertising may work for

Facebook Ad Policies

Guidance on Facebook advertisements including the review process and prohibited content